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Characteristics of Management Information System (MIS)

Hi friends! In my last two posts I had discussed about MIS, its benefits, 5 elements of usable MIS, sources of management information, ouputs of MIS, Scheduled reports, Key Indicator report, Demand report, Exception report, drill down report and much more. In this one, I have tried to highlight Characteristics of Management Information System, MIS for competitive advantage, MIS and web technology & functional aspects of MIS.

Characteristics of a Management Information System 

  • Provides reports with fixed and standard formats
    • Hard-copy and soft-copy reports
  • Uses internal data stored in the computer system
  • End users can develop custom reports
  • Requires formal requests from users

Management Information Systems for Competitive Advantage 

  • Provides support to managers as they work to achieve corporate goals
  • Enables managers to compare results to established company goals and identify problem areas and opportunities for improvement

MIS and Web Technology 

  • Data may be made available from management information systems on a company’s intranet
  • Employees can use browsers and their PC to gain access to the data

Functional Aspects

  • MIS is an integrated collection of functional information systems, each supporting particular functional areas.

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30 Responses to “Characteristics of Management Information System (MIS)”

  1. Please ellaborate the points.

  2. i would be grateful if you can email the differences between information system and management information system in an organisation.

    how does an accounting unit or section or depatment in a school,their system operates. their input, process,output and feedback.

    thank you

  3. This is great work thanks.

    I would like to get an insight on the following topics:
    1. How MIS differ from CBIS
    2. Historical aspects and growth of MIS, their current view
    3. Pressure to MIS implementation in organisations
    4. Evidence of lack of utilization and
    5. Factors determining successful MIS implementation in an organisation

  4. @ Billy, CBIS (Computer Based Information Systems) are complementary networks of hardware / software that people and organizations use to collect, filter, process, create, & distribute data (computing). CBIS may include systems that are not intended for decision making.

    Whereas an ‘MIS’ on the other hand is a planned system of the collecting, processing, storing and disseminating data in the form of information needed to carry out the functions of management.

    In a way MIS is a documented report of the activities that were planned and executed.

    MIS consists of people, equipment, and procedures to gather, sort, analyze, evaluate, and distribute needed, timely, and accurate information to automate or support decision making.

  5. The characteristics of a Management Information System (MIS) in a Decision Support System (DSS) nicely explained.

  6. A good insight into MIS.

  7. How does MIS (Management Information Systems) apply in the different managerial levels, strategic, tactical and operational?

  8. @Robert, different levels of decision-making need different amounts and types of data and information. Strategic management level (Senior people like Chief Executives, MDs, Marketing Directors, etc.) needs information that is highly summarised, sorted and categorised to define current status and measure how well business is doing and which deals with the big picture of the business. This is long-term stuff usually relating to a rolling corporate plan which can be reviewed annually.

    On the other hand, Tactical management (Middle management e.g. Area Sales Director, Factory Manager) needs more detail than strategic level. Tactical management level initiate to achieve and implement measures to secure those strategic objectives. This means setting up allocating staff, devising reporting structures, authorising resources (budget) and emphasising certain approaches over others. They use MIS to know in the medium term if the “tacticals” are working so that fine adjustments, on the basis of variances over plan, can be made between strategic reviews.

    However the operational level users (Grass Roots e.g. Foreman, shift leaders, the workforce, front desk executives, back office team) need lots of detailed information with drill down to the last of the MIS layer transactions and the masters. For example the line-manager will use MIS for operational information on a day-to-day basis to support operational running. MIS helps operational decisions which are often made in ‘real time’ and are the result of needing to make quick adjustments or change to achieve the desired outcome.

    This concludes that the more senior the manager, the less detailed the information needed.

    The senior management would apply MIS for strategic business directions like:

    -information for strategically positioning the organization
    -competitive analysis and performance evaluation,
    -strategic planning and policy,
    -external factors that influence the direction

    The mid-level management would apply MIS for organizational and operational functions like:

    -information for coordination of work units
    -information for delivery programmes
    -evaluation of resources usage
    -budget control
    -problem solving
    -operational planning

    At a tactical level MIS systems and report output are applied to support the annual operating plan and budgetary processes. Tactical management applies MIS for decision making in HOW a particular goal has to be achieved. MIS helps them focus on one or a series of tasks and activities involved in executing an overall strategy.

    The Strategic management however applies MIS to decide WHAT has to be the goal. MIS helps them focus on defining the overall strategy while establishing the end goal in mind.

    The strategic management level apply MIS to take decisions about:

    It includes decisions about:

    What business are you in?
    What is your vision for the business?
    What’s your business’ identity?
    What do you stand for?
    Which direction is the business headed?
    How will the business compete?

  9. The explanation is highly appreciated, but then just one more request. With screenshot examples, how would a real-life DSS model appear?

  10. Thanks for all the information you provided. However I would also request you to give 1) the relationship between IS and organisation culture, 2) IS and organisational polities, and 3) Any factors that explain why organizations adopt information systems.

  11. i would like to thanks for sharing such a nice knowledge, well student like us will get benefit from such posts and it will increase our knowledge too.. i have study MIS (Management Infomation Systems) first time but it is quite interesting topic a total organizational structure belongs to this..

  12. @Bill, Factors determining successful (Management Information System) MIS IMPLEMENTATION IN AN ORGANISATION CAN be divided into two. the first is about the information system itself and then about the organisation`s contribution:

    1) on the information system here are the factors
    –relevance
    –exhaustiveness
    –accuracy
    –timely
    –cost effectiveness
    —design structure( valid or invalid)

    2) Then for the organisation at large here are the factors
    –agility
    –management appreciation for change
    –availability of resources ranging from human to financial
    –management ability
    –workforce collaboration
    –state of the system being replaced
    –workforce support and adherence to resorted measures

  13. Management Information System (MIS) is so a challenging but interesting topic to go deeper with. Somebody should dig a little deeper than you used to do. Anyone can hold the helm when the sea is calm

  14. A good & informative article on characteristics of Management Information System (MIS).

  15. This is the task I am face with. Can you help?
    3. What are the characteristics of transaction processing systems? What role do they play in a business?
    4. What are the characteristics of MIS? How do MIS differ from TPS?
    5. Describe how the information systems function supports a business. What roles are played by programmers, systems analysts, information systems managers and the chief information officer (CIO)?

  16. hi. i want to get information: how can I use MIS in bank sector? pls if anybody can help me, then let me know, I will be very grateful. my e-mail
    m_ramila@yahoo.com

  17. @ ramila

    which kind of help you required.. ??

  18. some relevant topics of MIS

  19. for example, which kind of report is prepared the first?

  20. Thanks for your blog , it is easy to understand. I like to get MIS & evaluation (MIES).

  21. Right, guys , this is not a contribution, i have a burning question about MIS.

    How far true is that the application of management infomation systems, is of limited acceptance in organizations that have an elderly staff. i don`t know, if its tru, how can we get ready of that since everything right now is moving into computerisation? As well, can they adopt to the influence by the newly bred youngsters, like introducing the ORACLE 11G TECHNOLOGY On database management systems that seems altogether a complete substitute for unwanted pressure upon management. Help

  22. Thanks experienced on characteristics of Management Information Systems (MIS) shared with people like us will have really gain much. Keep posting more development in MIS and Business Intelligence (BI).

  23. This Business Intelligence blog is a good encyclopedia of BI, with broad understanding users can access complex information simply like this post characteristics of management information system (MIS) !!

  24. Characteristics of MIS blog post in this BI blog is very informative.

  25. Hello! clarify please: an old carbon-copy -guest check system is replaced by an MIS system, now what could be the decisions to be made according to the 3 different levels of decision making?

  26. I have a problem regarding our thesis and i need your help..Can you help to answer this question..
    What are the features of MIS?

  27. @Babylyn, some of the features of MIS could be:

    - Flexible enough; allowing different ways of analysing data and evaluating information
    - Able to support a range of skills and knowledge.
    - Provide interpersonal communication with other people
    in the organisation.
    - Quickly be able to present as managers switch between different tasks and may not have much time
    - Should be easy to use, understand, work and return to it at a later time
    - Be able to save manager, from information overload

  28. Kindly differentiate between MIS and TIS (TOTAL INFORMATION SYSTEM).

  29. Thanks for the program but i need more light on the project management information systems (PMIS)

  30. thq .bt it waz ok……

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